The Benefits of Delegating and Outsourcing

When it comes to running your own business, it’s easy to get into the habit of doing everything yourself, simply out of necessity. As the owner of two businesses, I speak from experience – in the beginning I felt like I should be doing everything myself, but I quickly learnt that this isn’t a sustainable way of running a business.

If you want to maximise both your own productivity and your company’s profitability, you need to learn how to let go of that ‘do it all’ attitude and source help… (just like I have!)

Learning to delegate and outsource your work has so many benefits for you, your business and for others involved in your business and personal life. Continue reading “The Benefits of Delegating and Outsourcing”

Top 10 Tips for a Productive Life!

My plans for 2020 have made me think a lot about ways to maximise productivity – there are only so many days in the year, and so many hours per day… and there’s only one me! As a working parent, it can sometimes be challenging to juggle work and home life. Even with the best of intentions, sometimes the unexpected happens and something unplanned takes all of our time and attention. Even if you’re not a working parent, you may be juggling two jobs, a side-hustle or three, a time-consuming hobby or charitable work so these top productivity tips will be just as relevant for you as they are for me.

Here are my top 10 productivity tips to help you stay sane and in control!

  1.     Have a morning routine

Apparently, you’re most productive in the first two hours after waking up – so make the most of this time if you can – even if this means getting up before the rest of your household! If you’re really not an early bird then it’s a good idea to work out the best time of day for you to be able to focus. Review what’s on your agenda, define your priorities and anything else you would like to achieve (if the time allows) and then get to work!

  1.      Don’t multi-task!

I always write down everything I need to do and then set myself my top three tasks. After this, I focus on one of these three at a time… and then I set the next three. I’d advise forgetting the rest of your to do list during this time, as it’s just a distraction. You’re only really able to give your energy to one thing at a time and even if you’re a great multi-tasker this can slow down your efficiency.

  1.     Set clear boundaries

You’ll achieve more if you set clear boundaries, so when you need to focus, make sure that it’s clear that everyone knows not to disturb you. If you’re in an open-plan office, then this could mean arriving before your co-workers, finding a quiet spot or wearing headphones if your working culture allows. If you’re working from home, then it’s a good idea to communicate about your deadlines and working activities. For example, you may not have time to run errands, prepare snacks for the children and receive parcels for neighbours!

  1.     Opt for peace and quiet

You’ll get more done if you can totally focus on the task at hand, so turn off all notifications – both on your laptop and mobile phone. Hide your phone if you have to!

  1.     Take regular breaks

Studies have shown that you can achieve more, if you take regular breaks: 15 minute breaks after every 45-60 minutes of work. You’ll stay more alert and feel better if you use these break times to go outside and stretch your muscles – so have a quick walk in the fresh air.

  1.     Break goals down into manageable chunks

Having a big future-based goal is great, but it can also lead to overwhelm and disappointment, especially if you feel you’re taking too long to get to that desired end result. Look to break all of your goals down into small manageable chunks, so you can easily reach them and celebrate those smaller achievements. Perhaps you could add these short-term goals to your diary to make sure you stay on track?

  1.     Take stock regularly

It can be easy to get so focused on work, you forget to take the time to acknowledge how far you’ve come, so look to take stock regularly. Not only will this give you the chance to celebrate what you’ve achieved and perhaps show gratitude to those who have helped, it’s also the perfect time to check you’re heading in the right direction. Are you on track to meet your long-term goals?

  1.     Plan ahead!

Spend 15 minutes at the end of each day, preparing your task list for the following day. This helps you to make sure anything that needs carrying over is remembered, plus it helps you to switch off at the end of each day. If you’ve got a busy week ahead, then it’s a good idea to set out your plans on a Sunday evening. What are the tools that you need to have in place to make sure that you have a great week?

  1.     Don’t be a hero…

You don’t have to do everything yourself – whether it’s home or work related. Could a cleaner help to bring a little serenity to your home? Are you spending too much time developing your businesses in an area in which you don’t excel? Ideally, you should be left with only those tasks and projects you either love and/or are your key strengths. Consider how much you value your own time and then have a think about what you could drop.

  1.    Batch your tasks

For everyday, routine tasks in your personal or professional life, group them together. For example, this could be answering emails, making phone calls, doing expenses… the momentum gained by batching together similar tasks will ensure that you are more productive. It’s a similar principle to batch cooking (of which I’m a big fan!)

What’s your favourite productivity tip for staying in control of your business and sanity? Have we already listed it above or is it something you want to add to our list? Why not share your hints, tips and hacks in the comments box below!

 

Productivity hacks to help you remain in control of your business and sanity

As a work-from-home mum, I appreciate that it can be difficult, juggling work and home. You start out with the best intentions, but we all have off days and things that just get in the way and take our time and attention.  In your situation you may not be a work-from-home mum but instead, you might be juggling another job, a hobby, supporting a charity – these productivity hacks are just as relevant for you as they are me.

Here are 10 simple productivity hacks to help you remain in control of your business and your sanity!

1.     Have a morning routine

According to studies, you’re most productive in the first two hours after waking up – so make the most of this time. Look to get up early and stop hitting that snooze button! Review what’s on your agenda for today and get your mind-set right, before you start work.

2.      Focus on one thing at a time

You’re only able to truly give your all to one thing at a time – so stop multitasking! Decide instead, to focus on one task at a time and give it your all.

3.     Set clear boundaries

You’ll achieve more if you set clear boundaries, so make sure everyone knows not to disturb you whilst you’re working.

4.     Opt for peace and quiet

You’ll get more done if you can totally focus on the task at hand, so turn off all notifications – both on your laptop and mobile phone.

5.     Take regular breaks

Studies have shown that you can achieve more, if you take regular breaks – 15 minute breaks after every 46-60 minutes of work. You’ll stay more alert and feel better if you use these break times to go outside and stretch your muscles – so opt for a quick walk in the fresh air.

6.     Break goals down into manageable chunks

Having a big future-based goal is great, but it can also lead to overwhelm and disappointment, especially if you feel you’re taking too long to get to that desired end result. Look to break all of your goals down into small manageable chunks, so you can easily reach them and celebrate those smaller achievements.

7.     Take stock regularly

It can be easy to get so focused on work, you forget to take the time to acknowledge how far you’ve come, so look to take stock regularly. Not only will this give you the chance to celebrate what you’ve achieved, it’s also the perfect time to check you’re in the right direction and make any necessary tweaks to keep you on course.

8.     End the day by preparing for tomorrow

Spend 15 minutes at the end of each day, preparing your task list for tomorrow. This helps you to make sure anything that needs carrying over is remembered, plus it helps you switch off at the end of each day.

9.     Stop trying to be a superhero

You don’t have to do everything yourself – whether it’s home or work related. Ideally, you’ll want to be left with only those tasks and projects you either love and/or are your key strengths. So give yourself a breather and…

10.    Get comfortable with delegating and outsourcing

If you want your business to grow, you really do need to start delegating and outsourcing. Not only does it help prevent you burning out, it gives you access to additional skills and talents you would otherwise have to learn yourself – and it means you can get the job done faster and often, more efficiently than going it alone.

What’s your best productivity hack for staying in control of your business and sanity? Have we already listed it above or is it something you want to add to our list? Why not share your hints, tips and hacks in the comments box below!

Tips for finding your balance between work and life

Did you start the year with great intentions? Did you want to take control of the balance between work and lifestyle? How are you feeling about them, now you’re back into the swing of work again after the Christmas and New Year break?

There are several possible scenarios you’ll be facing, now you’re back at work. Scenario 1: You’re raring to get started on your intentions for this year and have jumped right back into that work saddle. Scenario 2: You started on a high but, now you’re back into work mode, you’ve hit a slump. Scenario 3: You’re wondering how an earth you’re going to do it all.

Regardless of the scenario you’re currently experiencing, you’ll want to ensure you can balance your plans and intentions for work, with your family and home life – so how can you ensure that happens? Continue reading “Tips for finding your balance between work and life”

What can I outsource to a VA?

Saving time is frequently at the top of most entrepreneur’s wish lists. They appreciate that outsourcing some of their workload to a Virtual Assistant would save time, but one of the top questions they have around outsourcing is ‘What can I actually outsource to a VA?’

Routine and repetitive tasks

We all have lots of routine and repetitive tasks that eat into our time. Whether its organising meetings or updating databases, these tasks can easily passed to a Virtual Assistant. And, more often than not, they can complete these tasks a lot faster than we can! Continue reading “What can I outsource to a VA?”