How to Give Up Control and Start Delegating

How to give up control and start delegating

As a small business owner, it’s understandable that you want to have control over every aspect of your business. You’ve put in the time, effort, and money to get your business off the ground, and it’s natural to want to be involved in everything. However, trying to do everything yourself can lead to burnout, frustration, and ultimately, the failure of your business. That’s why it’s crucial to learn how to give up control and start delegating.

Delegating

Delegating is an essential skill that can help you grow your business, reduce stress, and free up your time to focus on the bigger picture. 

Here are some tips on how to start delegating:

Determine what tasks you can delegate: 

Before you can start delegating, you need to determine which tasks you can delegate. Make a list of all the tasks you’re responsible for and identify which ones can be done by someone else. For example, administrative tasks, customer service, social media management, and bookkeeping are all tasks that can be delegated.

Identify the right person for the job: 

Once you know which tasks you can delegate, you need to identify the right person for the job. Look for someone with the skills, experience, and temperament to do the job well. You may need to train someone if they don’t have all the skills necessary, but it’s important to find the right person for the job.

Different tasks for different people

Communicate clearly: 

When you delegate tasks, it’s essential to communicate clearly. Provide clear instructions, deadlines, and expectations for the job. Make sure the person you’re delegating to understands what’s expected of them and has the resources they need to complete the task.

Trust your team: 

Delegating means trusting your team to get the job done. It’s important to have confidence in your team and their abilities. Micromanaging or second-guessing your team members can be counterproductive and undermine their confidence.

Provide feedback: 

Once the task is completed, provide feedback to your team member. Let them know what they did well and what they can improve on. This feedback can help them grow and improve their skills, making them an even more valuable member of your team.

Delegating can help you grow your business in several ways:

Free up your time: 

Delegating tasks can free up your time to focus on the bigger picture. You can spend your time on strategic planning, networking, and growing your business instead of getting bogged down in administrative tasks.

Improve efficiency: 

Delegating tasks to someone who is skilled and experienced can improve efficiency. They can complete tasks faster and more accurately than you may be able to, freeing up even more time for you to focus on growing your business.

Build a strong team: 

Delegating tasks can help you build a strong team. By giving team members more responsibility, you can help them grow and develop their skills. This can lead to a more engaged, motivated, and loyal team that is invested in the success of your business.

Delegating tasks and sharing the workload

In conclusion, learning to give up control and start delegating can be a game-changer for small business owners. By delegating tasks, you can free up your time, improve efficiency, and build a strong team. It may be challenging to let go of control, but it’s essential for the long-term success of your business. 

Use the tips above to start delegating and watch your business grow!

10 Tasks That Each Take a VA 1 hour

“What will an hour get me?” 

10 Tasks That Each Take a VA 1 hour

In today’s fast-paced world, time is a valuable commodity. For busy entrepreneurs and executives, the ability to outsource certain tasks to a Virtual Assistant (VA)  can be a game-changer. With the help of a virtual assistant, you can free up your time to focus on more important tasks, while still getting everything done that needs to be done. 

1 hour tasks save you money

Here are 10 tasks that a virtual assistant can complete in one hour each:

1

Conduct Market Research

Market research is a critical component of any successful business strategy. A Virtual Assistant can conduct market research on a specific product or service and compile the data into a report or presentation. This can include researching competitors, identifying target markets, and analysing customer behaviour.

2

Create and Schedule Social Media Posts

Social media is a powerful tool for businesses and individuals alike. A Virtual Assistant can create and schedule social media posts for a business or individual using platforms like Facebook, Twitter, Instagram, and LinkedIn. This can include creating graphics and writing captions, and setting the posts up on the scheduling tool of your choice. 

3

Manage Email and Calendar

For busy executives and entrepreneurs, managing email and calendar can be a time-consuming task. A Virtual Assistant can help by responding to messages, scheduling appointments, and organizing events. This can help you stay on top of your schedule and ensure that you never miss an important meeting or event.

4

Book Travel Arrangements

Travelling can be stressful, but a Virtual Assistant can help make it easier. A Virtual Assistant can research and book travel arrangements for a business trip, including flights, hotels, and transportation. This can save you time and ensure that you have everything you need for a successful trip.

Personal Assistant tasks

5

Conduct Data Entry and Database Management

Data entry and database management can be tedious tasks, but they are essential for businesses of all sizes. A Virtual Assistant can help by inputting customer information, updating spreadsheets, and organising files. This can help ensure that your data is accurate and up-to-date.

6

Edit and Proofread Documents

When it comes to business communications, it’s essential to have error-free documents. A Virtual Assistant can help by editing and proofreading documents, including emails, reports, and presentations. This can ensure that your communications are professional and polished.

7

Presentations

Presentations, created on PowerPoint or Canva, are an essential tool for business meetings and events. A Virtual Assistant can create presentations that incorporate text, images, and graphics to enhance the presentation. This can help ensure that your message is delivered effectively.

8

Conduct Online Research

Online research can be time-consuming, but it’s an essential component of many business tasks. A Virtual Assistant can conduct online research to gather information on a specific topic or industry and compile the data into a summary report. This can help you make informed decisions and stay up-to-date on industry trends.

9

Provide Customer Support and Assistance

Providing excellent customer support is essential for any business. A Virtual Assistant can help by providing customer support and assistance through chat or email. This can include addressing enquiries, troubleshooting issues, and providing solutions.

10

Schedule Appointments

For healthcare professionals like doctors and therapists, managing appointments can be a time-consuming task. A Virtual Assistant can help by scheduling appointments, confirming them, rescheduling as needed, and sending reminders to patients or customers. This can help ensure that your schedule stays organised and that your patients and customers never miss an appointment.

Many hands make light work

In conclusion, a virtual assistant can help you save time and be more productive by completing tasks that would otherwise take up your valuable time.  By outsourcing these tasks to a Virtual Assistant, you can focus on what really matters: growing your business and achieving your goals.

The above 10 tasks are just some examples. Can you think of any other ways that a virtual assistant has helped or could help you in just one hour?

Lessons in Entrepreneurship and Work-Life Balance taken from Kate Foster of “Workin’ Moms”

Lessons in Entrepreneurship and Work-Life Balance taken from Kate Foster of
“Workin’ Moms

We’re big fans of the hit Netflix television show “Workin’ Moms” and thought it would be fun to look at Kate Foster’s journey starting her own public relations (PR) agency, which ultimately becomes a great success. While Kate’s story is fictional, there are many valuable lessons in entrepreneurship and work-life balance we can learn from her journey as an entrepreneur.

Workin' Moms

Passion

First and foremost, Kate’s success in starting her own PR agency came from her passion and dedication to her work. She was motivated by her love for public relations and her desire to make a difference in the industry. This level of passion and dedication is essential for any entrepreneur who wants to take the leap from being an employee to starting their own business. Without this drive to succeed, the road to success can be long and arduous.

Vision

Secondly, Kate had a clear vision for her PR agency. She knew what she wanted to achieve and was willing to put in the work to make it happen. She focused on building relationships with her clients, and then her team as it grew, and delivering exceptional results. Her approach is often gutsy and she regularly goes above and beyond to get the right results (her PR work for Sloane Mitchell springs to mind). This clarity of vision and focus on delivering value to clients is critical for any business to succeed.

Networking

Another key lesson we can learn from Kate’s journey is the importance of networking. When she started out, Kate leveraged her existing relationships and made new connections to help grow her business. She attended industry events and conferences and made a concerted effort to maintain her connections and also connect with other PR professionals. Down the line, as her business developed, she hired two PR execs whom she had previously worked with: Mo Daniels and Richard Greenwood. This level of networking is crucial for any entrepreneur looking to grow their business and establish themselves in their industry.

Perseverance

Kate’s journey also highlights the importance of perseverance and resilience. She faced many professional and personal challenges and setbacks along the way, but she never gave up. She continued to push through, even when things got tough, and was ultimately rewarded with a successful business.

Work-Life Balance

Kate Foster’s story also provides insight into the importance of work-life balance, especially for working parents. Throughout the show, we see Kate struggle to balance her demanding career with her responsibilities as a mother – and even deal with the surprise of becoming a stepmother! Even though we could argue that she is a workaholic, running her own business does enable Kate to have some flexibility and she does eventually find a way to make it all work by prioritising her time and setting boundaries. 

Workin' Moms work-life balance

She makes a conscious effort to try to be present for her family whenever she can – and to make time for the important moments in their lives, even if it means sacrificing some work opportunities – we often see her racing from one appointment to another!

Kate begins to delegate more, which she initially finds hard – for example in season 6 she initially rejects Rosie’s closing speech for the PR event for the book about multi-level marketing scam companies, but eventually allows her to give her own speech. It can be hard to relinquish control but it is an essential part of business growth.  

Support

Kate also recognises the value of support systems and enlists the help of her husband, other family members and sometimes her best friend, Anne Carlson, to manage her responsibilities at home. By delegating tasks and sharing the workload, she is able to create a more manageable work-life balance. The childcare is not always to Kate’s liking, with issues with a nanny giving her son the wrong milk and then her own mother not liking the dog… but somehow she muddles through! This serves as a reminder to all entrepreneurs and working parents that finding a balance between work and family is essential for overall wellbeing and success. It requires intentional effort and prioritisation, but with the right support and mindset, it is possible to achieve a healthy work-life balance (albeit not always perfect…).

Workin' Moms success

In conclusion, Kate Foster’s journey in starting her own PR agency on “Workin’ Moms” provides valuable lessons for anyone who wants to start their own business and we can’t wait to see how this evolves for her during season 7. So far, we can see that by being passionate and dedicated to your work, having a clear vision and focus on delivering value to clients, networking, persevering through challenges, achieving work-life balance and being willing to learn and adapt, you too can achieve success as an entrepreneur.

Are you a fan of the hit series Workin’ Moms? What are your main takeaways? Does Kate’s business journey inspire you?

The Benefits of Delegating and Outsourcing

When it comes to running your own business, it’s easy to get into the habit of doing everything yourself, simply out of necessity. As the owner of two businesses, I speak from experience – in the beginning I felt like I should be doing everything myself, but I quickly learnt that this isn’t a sustainable way of running a business.

If you want to maximise both your own productivity and your company’s profitability, you need to learn how to let go of that ‘do it all’ attitude and source help… (just like I have!)

Learning to delegate and outsource your work has so many benefits for you, your business and for others involved in your business and personal life. Continue reading “The Benefits of Delegating and Outsourcing”

How to Set Goals and Achieve Them!

Whether you’re reading a self-help book or speaking with an accountability buddy or coach – and whether your focus is on your business or personal life – if you want to make any kind of significant change then one of the first things you will need to do is to set goals.

Books and coaches all speak about the importance of goal setting, as doing so will help you to turn your goals into action plans, then into reality and finally into success!

Define what’s important to you

It’s a good idea to brainstorm the kind of changes that you would like to make to your personal and / or professional life and think about the goals that will help you to make these changes. Defining goals enables you to narrow down what you actually want to achieve and what you actually want the future to look like.

With effective planning, larger goals can be broken down into individual, manageable action steps and this ensures that your goals will be targeted and achievable and that you will reach the level of success of which you have dreamt.

Make yourself accountable to others… and yourself!

Writing down your goals can make you more determined to achieve them – it strengthens your commitment and also gives you something concrete to refer back to. This boosts your desire to achieve and makes you accountable to yourself, ensuring that you move that goal forward.

Sharing your goals with a colleague, coach, friend or partner can also be very effective. When we share our intent with others, it heightens our desire to achieve and makes us accountable to another interested person, who may check in on progress. Sharing can also be inspirational! It’s a good opportunity to bounce ideas, fine-tune a goal and gain a different viewpoint on a particular project.

Create a timescale

All goals need a timescale: this transforms a goal from a dream into reality.

It shows you for how long you will be working on this goal and by when it will be achievable. Setting a timescale should be done at the same time as you narrow down your focus and break down your goals into manageable steps. You do need to be realistic though! Take into account your other commitments and how much time you can actually make available.

This vital part of goal-setting helps to prevent overwhelm, procrastination and uncertainty. Importantly, it gives constant clarity and the motivation to keep going.

Celebrate!

Once you have defined what you want and by when you will achieve it, you will then have something against which you can measure your progress. You now have a clear means of gauging how far you have come in achieving what you want; the ability to see your next steps and a clear indication of the things you can celebrate achieving and overcoming.

It’s so important to celebrate achieving the small steps and to be grateful to anything or anyone who has helped along the way.

Don’t put too much pressure on yourself to achieve the end goal, as with the right planning (and patience!) you will turn your dream into reality!

What goals have you set yourself for 2020? Are there any goals that you didn’t achieve last year – if so, how can you rewrite them to make them achievable in 2020?

Featured image by Nghia Le on Unsplash 

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