Category: Administration

The Top 5 Benefits of Outsourcing Your HR Admin

The Top 5 Benefits of Outsourcing Your HR Admin

Human Resources (HR) administration can be a drain on your time as a business owner. Ideally speaking, when you are recruiting, you should be able to concentrate on finding the perfect candidate for the role, and not have to deal with the mountain of paperwork and endless hours that come hand-in-hand with recruiting. Outsourcing your HR admin tasks to a Virtual Assistant could be just the solution you’re looking for.

Outsourcing admin work

In order to free up your time and to enable you to concentrate on the recruitment itself, as well as the day-to-day running of your business, you can outsource the following HR admin tasks: 

  • Drafting job specifications 
  • Creating online job advertisements
  • Registering vacancies on relevant job boards, websites and LinkedIn 
  • Collating CVs
  • Doing the first CV sift 
  • Organising interviews 
  • Sending assessments to relevant candidates
  • Liaising with candidates

Can you imagine how much time you would save? Here are the top 5 Benefits of outsourcing your HR admin tasks: 

A healthy potted bonsai tree sits on a cubicle shelf

More cost effective HR admin

There’s no need to employ or train a full-time member of staff to carry out HR admin tasks. You simply pay for the task you need completed, without any extra staff.

Increased productivity

This will allow your, and/or your team, to focus on the most important tasks in your business, increasing productivity and even income.

Reduced stress

This can have a positive impact on your wellbeing! Do you often feel like you’re drowning in paperwork? Having someone to take care of HR admin tasks will significantly reduce the risk of burnout, and leave you feeling calm and assured in the knowledge that it’s being taken care of.

Attract better HR admin candidates 

By having a professional Virtual Assistant, experienced in HR, draft your recruitment advertisements, you can attract the perfect person for the role with minimal effort.

Simplified recruitment process 

You can concentrate on getting to know the short-listed candidates, and making better choices, by simplifying your recruitment process. This will make the process much more enjoyable and will help to ensure that you make the right choices.

Why struggle with HR admin tasks when you can outsource them and focus on growing your business?

Do you currently outsource your HR admin tasks, and if not, which of your HR admin tasks do you think you might outsource in the future?  Please let us know in the comments below!

Images by Austin Distel on Unsplash and PIRO4D from Pixabay.

Are You Team Trello or Team Asana?

Are you Team Trello or Team Asana?

Project management is an integral part of any business, and with the availability of many digital tools, it has become easier to manage projects remotely.

Two very popular project management tools are Trello and Asana.

Both Trello and Asana have unique features that make them suitable for different kinds of businesses and different types of projects. I tend to find that people usually have a strong preference for one over the other! Here, we will explore the benefits of using Trello, versus the benefits of using Asana.

The Benefits of Trello

User-Friendly Interface

Trello’s interface is one of the most user-friendly interfaces out there. It has a simple and intuitive drag-and-drop system that allows users to move tasks around easily. This makes it an ideal tool for small businesses or teams that do not have the luxury of a dedicated project manager.

Trello Logo

Flexible

Trello is incredibly flexible in terms of its usage. It can be used for anything from managing projects to tracking personal tasks. The tool can be customised to fit the needs of a specific team or individual.

Visual Approach

Trello’s visual approach to project management is another advantage. The tool allows users to create visual boards with cards that represent tasks (think notice boards with post-its). Users can add comments, labels, due dates, and attachments to each card. This makes it easy for everyone on the team to know what tasks are being worked on and what needs to be done next.

Mobile App

Trello has a mobile app that makes it easy for users to access their boards on the go. The app is available for both iOS and Android devices and has all the same features as the desktop version.

Integration

Trello integrates with a wide range of third-party applications, including Google Drive, Dropbox, and Slack. This makes it easy for users to collaborate with others outside of Trello and ensures that all project-related data is centralised.

The Benefits of Asana

Task and Project Management

Asana is primarily designed for project AND task management. It allows users to create projects and subtasks and assign them to team members. The tool also provides a clear overview of project progress and deadlines.

Asana Logo

Collaboration

Asana is designed with collaboration in mind. It has a feature that allows users to comment on tasks and share files. ‘Doers’ of a particular task can also add followers to their tasks to keep everyone in the loop (removing the need to send update messages, for example).

Reporting

Asana provides users with detailed reports on project progress, team performance, and individual productivity. This makes it easy for managers to identify areas that need improvement and make data-driven decisions.

Templates

Asana offers a range of templates for different types of projects, including product launches, event planning, and marketing campaigns. This saves users time and ensures that they don’t miss any important steps.

Integration

Much like Trello, Asana integrates with a range of third-party applications, including Slack, Google Drive, and Dropbox. This makes it easy for users to collaborate with others outside of Asana.

Conclusion

Both Trello and Asana have unique features that make them suitable for different kinds of businesses. Trello is ideal for small businesses or teams that do not have a dedicated project manager. It has a simple and intuitive interface, is flexible in terms of usage, and allows users to create visual boards with cards that represent tasks. Asana, on the other hand, is designed for both project and task management. It offers detailed reports on project progress and individual productivity; provides a range of templates for different types of projects; and is designed for collaboration.

Ultimately, the choice between Trello and Asana will depend on the specific needs of your business.

Are you already ‘Team Trello’ or ‘Team Asana’? What are your favourite features?

If you’re new to project management tools, which one do you think you’ll choose?

How a VA can support clients by managing their LinkedIn pages

LinkedIn is another social media platform that can be essential for your business success, but one that also takes up a lot of your time! Handing it over to a VA, so they can support you is a great solution – but how can they manage it and what types of thing can they do on your LinkedIn account? Continue reading “How a VA can support clients by managing their LinkedIn pages”

How to collaborate with your VA on projects

Handing over an entire project to a VA can be hard for any business owner. You want to pass the job over, but may also want to have an input in it, to ensure it’s heading in the direction you want and is being managed effectively. If you have trust issues or struggle to let a project go, collaboration could be the answer you’re looking for.

Collaborating jointly with your VA on a project is an excellent idea. Not only does it allay the issues and struggles you may have over handing an entire project over, it also enables you to have a more hands-on role. But how can you effectively collaborate with your VA on projects? Continue reading “How to collaborate with your VA on projects”

How can a Virtual Assistant manage my diary remotely?

Virtual Assistants (or VA’s) can manage a variety of tasks for you, however one of the most popular roles a Virtual Assistant is hired for is managing an online diary. This leads to one of the top questions asked by business owners – “HOW can a Virtual Assistant actually manage my diary for me?” Continue reading “How can a Virtual Assistant manage my diary remotely?”

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